Vendor Selection Process

The purpose of the Vendor Selection Process is to provide our clients with a means to choose a vendor (s) which will provide the most complete solution including software, hardware, education/training, and product support. During this process, there are numerous steps required to ensure the selection made will satisfy the current and future business requirements of the client and will provide the best long term return on the investment being made.

Zenobia & Associates Consulting  employs a proven methodology during the Vendor Selection Process which is targeted at keeping the client in control of the process instead of letting the vendors assume control. While many people assume that selecting the vendor is a relatively simple process, it is actually much more complex than "meets the eye".

Vendor Selection Timing & Events

Software/Hardware Critical Path/Activities

Software/Hardware vendor Contacts

            Determine # of Vendors

            Contact each Finalist

Finalize Software Requirements

Software Modules Required (Finalized)

Software/Hardware Vendor Demo Preparation

            Decide Custom (Client Data) or STD (Vendor Data)

            Create Demo Specification

            Create Demo Spec. to Vendors

            Vendor Orientation Visits to Client

            Create Demo Evaluation Criteria

Software/Hardware Demo

Vendor Reference Site Visits

            Determine Ref Site Profiles

            Decide # of Site Visits

            Inform Vendors of Ref. Site Profiles & Number or Sites

            Ref. Site Visits

Software/Hardware-Size/Configuration

Software/Hardware Quotation

    Preliminary

            Prepare/Submit RFQ

            Vendors Prepare/Submit Quote

Software/Hardware Vendor Selection

            Evaluate Demos

            Final Evaluation

            Vendor Decision

Software/Hardware Vendor Negotiations

Software/Hardware P.O. Approval

Software/Hardware P.O. Issue

Vendor Selection Deliverables

Function as the Single Point Contact between the client and all      Software/Hardware Vendors

Finalize Software Requirements Document

Prepare and Facilitate Software/Hardware Demos

         Create Demo Specification Document

         Create Demo Evaluation Criteria/Document

Finalize Software/ Hardware Size/configuration

Prepare/Submit RFQ to Vendors

Analysis/Comparison of vendor Quotations

Perform Final Software/Hardware vendor Selection

Recommend Software/Hardware Vendor Selection

Assist in Purchase Order Negotiation/Approval

For More Information about 

Zenobia & Associates Vendor Selection Services 

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